Organization is that magical concept that is so easy to achieve, yet so many feel that it’s far away and even intangible. But some highly organized people have mastered it through habits.
Life is like a puzzle full of colors.
The pieces are chaotic, have irregular shapes, and are so colorful that your brain hurts sometimes when trying to put them together.
You may say that it is impossible to solve this puzzle. But some people can. Want to know how? It’s so simple: through habits!
But with some basic tips, you, too, can become a highly organized individual.
Let’s not waste any more time and jump right in. Here are 15 habits of highly organized people!
Don’t worry if you don’t feel like reading, you can enjoy the video below or watch it on YouTube:
1
Keep it stupidly SIMPLE
Organized people know the power of simplicity. Imagine you have a messy kitchen, and you’re looking for THAT knife.
You would most likely end up using the other one.
But organized people know where that knife is because they find very simple spots for everything.
Imagine that a task is a puzzle piece.
Organized individuals treat each one with care, trimming away unnecessary edges to ensure they fit into the puzzle perfectly.
They just navigate through the labyrinth of challenges by focusing on straightforward solutions, staying away from complications to reveal the essence of simplicity.
Think of how powerful this habit is for organized people. They carve out unnecessary complications to reveal the core of clarity.
Their world thrives on embracing simplicity’s elegance, creating a symphony of streamlined processes that hum with efficiency.
Through their lens, life becomes an art of putting together uncomplicated pathways.
2
Choose minimalism
It is not a coincidence that the trends are now filled with minimalist stuff. Minimalism can help you stay organized.
Just as talented artists use deliberate and precise strokes, organized people approach life with similar finesse.
Like a skilled painter who selects each stroke with care, they, too, choose their surroundings wisely.
Picture this: a free space where only the essential elements find their place.
This is a sanctuary of focus, where distractions are expertly removed from the frame.
This approach is similar to that of the minimalist artist, who understands the power of negative space, letting the true subject shine without any unnecessary noise.
In the art of living, simplicity is the key to building positive habits that keep people organized.
Those who manage to master this skill navigate through their responsibilities and goals with grace.
By embracing what matters most and getting rid of the fluff, you can focus on efficiency and purpose.
Choose your strokes thoughtfully, allowing the beauty of simplicity to elevate your surroundings.
Your organized approach to life will inspire those around you, leaving a lasting impression of sophistication and clarity.
3
Every discussion ends with an action
Conversations are like blueprints that lay the foundation for actions to come.
In the mind of the organization, each dialogue is a crucial step towards creating a roadmap for progress.
They simply structure their discussions to get concrete outcomes.
Consider this scenario: a conversation where ideas flow seamlessly and are channeled towards a specific goal.
Much like building something, every word is chosen with purpose, contributing to the overall design.
The result? A clear and definitive next step that transforms words into tangible advancements.
In the art of efficient communication, precision is paramount.
Those who excel in an organization ensure that every interaction counts, avoiding unnecessary ones.
They see their desired outcome and lead conversations directly there. As you engage in discussions, contemplate the approach of these organizers.
Shape your words with intent, making sure that they build towards practical results. It’s just execution above anything else.
4
They make themselves unavailable
Your time is a precious treasure.
Time means money, relaxation, and everything else.
Organized people understand this concept deeply.
Like vigilant guardians, they shield their treasure by building boundaries and arranging their priorities.
It’s so hard to reach an organized individual because they are always doing something. And if that something involved you, you would already know.
Think of it this way: like curators who choose the artifacts wisely, organized people make a habit out of filtering out the unessential.
They know that time, once lost or spent, can never be reclaimed. So they use it wisely, dedicating themselves to tasks that align with their goals.
Management truly is an art form. If you master this, you can do almost everything.
Those skilled in it carve out moments for meaningful experiences while discarding time-wasting activities.
When you think about managing your time, adopt a mindset that you can find in organized people. Build boundaries to protect your time, and allocate your hours to what truly matters.
5
They use a priority matrix
- What truly has value for you now?
- What about things that matter later?
- What can you achieve more quickly?
These are questions every organized person asks themselves.
Their to-do lists are based on some crucial decisions.
Using a priority matrix is so simple. You just have to organize the things you have to do based on some questions.
- Divide what tasks matter the most from what requires more time to achieve and does not bring as much satisfaction.
- Set apart what requires high effort from what can be done surprisingly easily.
- Then, take the things that have high value and do them now.
- Afterward, do what has less value but does not require too much effort.
You may ask, what about what is hard to achieve and is not valuable?
Don’t do those things at all; they will waste your time.
As you confront your own task puzzle, consider adopting the mindset of these proficient strategists.
Implement such a priority matrix to categorize your tasks, enabling you to navigate the core of your to-do list with precision.
Just like puzzle experts assemble the pieces in perfect harmony, your organized approach to task prioritization will piece together a productive and successful day.
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6
They use reminders
Reminders are the pillars that help organized people build a sanctuary for productivity.
They also forget things; they are not magicians.
When you have things on your mind and are constantly on the go, it’s so hard to keep track of all that you have to do.
This is why reminders were invented—to help all of us stay organized.
There are so many ways in which you can set a reminder.
Be it an alarm, post-it notes, or your calendar, every reminder can help you if you find a recipe that works for you.
Just try to leverage outside reminders, and don’t ever wait for your memory to remember everything.
Always assume that you forget things, and make sure that you have enough reminders to help you remember them.
Reminders are habits that should be like trustworthy companions as they are to highly organized people.
If you use them skillfully, you will be like a master of your own things to do. By leveraging reminders, you will ensure appointments are met, deadlines are honored, and commitments are fulfilled.
7
They are results-oriented
Your efforts are like arrows, each aimed at a distant target, also called achievement, in this situation.
In the world of highly organized individuals, hitting the mark is not just an art, but a habit.
They understand that the journey is guided by purpose and results, directing their actions towards the bullseye of maximum impact.
Organized people approach their tasks with unwavering determination, aligning every action with their overarching goals.
They also refused to be distracted, always being focused on the results they wanted to achieve.
Think of the power of this results-oriented mindset.
Just like an archer’s precision helps him hit a mark, highly organized individuals’ strategic focus helps them get to their desired outcomes.
By constantly evaluating your actions against your goals, you not only achieve success but also contribute to a purposeful life.
In an organized person’s mind, each action resonates with intention, and every effort helps them get closer to their aspirations.
8
They plan months in advance
Your life is like a map on Google Maps.
It’s filled with countless paths you can choose from.
But if you don’t plan where you’re going to go, it’s highly possible that you will get lost.
This is why highly organized individuals plan their paths so well that they never risk getting lost.
Planning ahead is so important to use the time you have wisely. And such people often have their tasks planned for an entire year.
This way, they know what they have to do, when they have to do it, and how long it’s going to take.
This is also why you don’t fit into their schedule if they don’t plan to fit you in.
Think of the impact of this forward-thinking mindset.
Just as a well-prepared traveler avoids detours and uncertainties, highly organized people try to reduce last-minute chaos as much as possible.
By forecasting their steps and allocating time and resources in advance, they transform the potential chaos of the unknown into a realm of order and certainty.
In their world, the roadmap of life has deliberate and organized steps, revealing a landscape of structured accomplishment and planned tranquility.
You will never be able to take them on a trip at the last minute. But let them organize a trip, and it’ll be the best one you’ve ever taken.
9
They batch tasks according to the type of energy needed
Do you remember how your parents taught you not to mix drinks when going out?
It’s the same thing for organized people, only they use this lesson differently.
Their energy is a precious currency; it is a finite resource and has to be spent wisely.
They know how important it is to allocate their energy strategically.
If an organized individual has many different things to do, they know that they require different types of energy.
In consequence, they don’t mix their tasks. If they have to take part in meetings, they arrange to complete all of these in 1 day.
If they have to manage things, they also do that in 1 day. This way, they focus on only 1 type of activity and channel their energy to that only.
By harmonizing energy with tasks, you can create a symphony of productivity, transforming your daily routines into synchronized accomplishments.
In the world of the highly organized, energy is a strategic tool that improves their overall performance, turning mundane tasks into choreographed feats of efficiency.
10
They build and keep routines
Your daily life is like a complex canvas put together through routines, those foundational building blocks that lay the groundwork for every passing moment.
In the world of proactive living, routines act as guardians of efficiency, constantly avoiding doing things on the spot. They’re among the most important habits organized people use.
By embracing routines, you’re essentially building a heaven of predictability in life’s chaotic rhythm.
Instead of feeling the burden of deciding which path to take at every turn, you simply follow the well-established flow of your routines.
This not only preserves your mental sharpness but also lets you dedicate your cognitive abilities to more creative and intellectually stimulating activities.
Just like a well-built foundation supports a towing structure, routines sustain individuals’ productivity and mental well-being.
If you automate as many decisions as possible, you keep your resources for more significant choices, enabling you to navigate the complexities of life with ease.
In the world of highly organized people, routines are what elevate their efficiency and provide a canvas for their daily successes.
11
They’re always optimistic
Optimism is like a compass that guides you through life’s changing landscape.
For highly organized individuals, optimism is not just a tool but a loyal companion that influences their outlook on every situation.
They simply understand that optimism contributes to building a powerful mindset that shapes their responses to challenges and helps them find multiple solutions for each problem they encounter.
Think of a turbulent sea. Among its waves, an organized individual sails with high levels of optimism as their guiding star.
Rather than being daunted by the storm, they embrace the challenge with open arms, knowing well what they have to do in every situation and never stressing over a change.
Just like a compass assures you that your journey is safe and organized, optimism guides you through every twist and turn life might throw at you.
This way, you can cultivate resilience, resourcefulness, and the belief that a positive outcome can be obtained from any circumstance.
Optimism is more than a feeling; it is actually a way of life that catalyzes creativity, fosters collaboration, and transforms adversity into triumph.
By choosing to navigate through the challenges this way, you can also inspire those around you and lead the way towards brighter horizons.
12
They know how to reduce stress
Stress is no good—not now, not ever. It is like a storm that brings shadows over your inner peace and calmness.
Highly organized people, however, do not look at such a storm as an obstacle but accept the challenge and work with themselves to achieve what they want without stressing out.
If stress is like a storm, organized individuals know that even the angriest storm can be calmed one way or another.
They observe their thoughts and emotions without being judgmental of themselves.
This helps them regain clarity even in the scariest chaos.
Through effective time and emotion management, organized people can allocate moments of relaxation and focus on preventing stress from overwhelming their mental horizon.
An organized individual understands that self-care can contribute to reducing stress and must be part of their daily lives in order to achieve tranquility.
By nurturing a calm sea, they remain resilient in the face of life’s challenges, also inspiring others to find calmness.
13
They immediately put things back where they belong
How would you want to be organized if your house was a mess?
We’re not talking about dirt, only about T-shirts next to pants, forks next to a bag you’ve kept just in case, a backpack here, a bag there, the TV remote between the sofa’s cushions, and a package of biscuits left on the kitchen table since 2 days ago.
Wouldn’t it be easier if you just put things where they belong? It would, and organized people make a habit out of it.
Find a place for T-shirts and a different one for pants. If you don’t have enough room, delimit the space somehow.
And when you wash your clothes, put the T-shirts where they belong. Then, take the pants and do the same.
Putting things where they belong in your house or at work keeps your life organized. Furthermore, it keeps your brain organized and makes it easier to make room for more information.
By focusing on mental clarity and organizing everything well outside their brains, highly organized people can create a sanctuary that nurtures both their well-being and productivity.
In their world, organization isn’t a chore; it’s the art of curating a space that mirrors a disciplined mindset.
14
They know when to ask for help
Highly organized people have the power to realize when something is too much for them and it’s better to share it with someone else.
It’s like having to climb a high mountain with a thick layer of ice on it.
Organized people know that there is no place for a single person, and in that case, two will do the trick. Or even 1 plus helpful tools.
One of the magical things organized individuals can do is view seeking assistance not as a sign of weakness but as a strategic move to ensure tasks are completed efficiently.
Just like a climber relies on ropes to safely ascend various peaks, highly organized people use support to conquer their challenges.
They are sure that asking for help is not humiliating.
They see this as a strategic choice that propels them further along the path of accomplishment.
15
They know how to delimit time
We’ve already said that time is a precious resource. In some cases, it is the most important resource.
If you have time, you can have anything. In the world of highly organized individuals, time is treated as a valuable commodity.
They acknowledge the importance of setting clear boundaries.
They use time limits as a powerful tool to cultivate focused work periods.
Such people assign specific durations to tasks.
This way, they can ensure that each moment is used efficiently, avoiding procrastination and welcoming multitasking abilities.
Just like a composer writes a song that can bring symphony and harmony, highly organized people orchestrate their daily activities to achieve high levels of productivity.
By setting strict time limits, they not only manage their commitments but also create a space for deep concentration and deliberate actions.
Being highly organized will prove helpful in ways you don’t even realize right now.
You organize your life, you have an organized mind. If you clean your mind and put everything where it belongs, you will be able to organize your life.
Take these 15 habits of highly organized people into consideration and start working on yourself to become better and do better. See you next time!
